Job Responsibilities:

Financials

• Income statements and checklists
• Additional pay 
• Summer pay
• Purchase orders-back-up for Carrie
• Vouchers-back-up for Carrie
• Sole Source-back-up for Carrie
• One Card reconciliation for professors and self
• Annual order
• Review monthly phone bills for accuracy
• Submit tuition waivers for Chemistry
• Internal Billing-Instrument, NMR & etc.
• Student breakage/manual billing

Human Resources

• Hiring – Graduates and Undergraduates
• GTA workshops, SPEAKS, etc.
• Courtesy and volunteer appointments
• Assisting with visiting professors, work with International Affairs for documentation
• Timesheet approval for immediate reports only, professors approve their employees
• Handle HR and personnel issues
• Terminate graduated students upon completion of degree
• JED for monthly payroll MOCODE changes
• Leave of Absence for student workers done by semester and summer 

Access Coordinator for Dept.  of Chemistry

• Lock/unlock doors as directed (electronic locks)
• Grant access to student, staff, faculty as directed

Key Request coordinator for Dept. of Chemistry

• Request keys (manual) and use the SimpleK system
• Return keys to physical facilities
• Attend meetings and training regarding processes and procedures for SimpleK system

Contact with Registrars regarding class schedules: Back-up

• Work with associate chair/chairman and registrars for Class Schedules
• Work with division heads regarding courses being offered for semester
• Assist chairman with catalog changes in the Course Leaf program
• With introductory courses for graduates and undergraduates (Chem 1110 and 6101) during fall semester
• Assist chairman and faculty when changing or editing courses

Miscellaneous

• Receive and submit travel forms for approval for students, faculty & staff
• Request work study students, approve their time
• Collect GTA/GRA requests and confirm enrollment of students each semester
• Assist with GTA/GRA assignment planning

Maintain EHS compliance and general lab safety regulations. Monitor training compliance. Monthly inspection of eye wash and other safety equipment, train students in safety procedures. Management of emergency safety signage on doors. Serve as Safety Officer for Schrenk Hall.

Supervise chemistry supply room. Place orders for academic staff and report progress on orders and updates on status of deliveries.

Receive deliveries, log packages, enter chemicals into ChemTrack software, distribute packages. Oversee maintenance of chemical inventories in research and teaching laboratories.

Properly handling and disposal of chemicals and biological wastes.

Collect IOFs, distribute solvents to departments across campus as needed. Maintain solvent room, to include the distribution, monitoring, and purchase of solvents.

Assist with receiving of large shipments of equipment, tanks, etc.

Place equipment orders in support of the research, teaching and service missions of the departments of chemistry and biological science.

Track and maintain accurate inventory of equipment.