Undergraduate matters:
- Keep files for all undergrad students
- Chemistry minor processing
- Change of major processing
- Change of advisor’s 2nd year
- Academic deficiencies processing (work with advisors and chairman)
- Assist chemistry students with forms and procedures such as add/drop, enrollment, substitutions, waivers, printing degree audit, etc.
- Scholarships
- Major field test (senior assessment) informs seniors, work with testing center; contact for MFT
- Experiential learning record keeping and coordinator
- PERC system contact and issuance of permission numbers for prerequisites
- Contact for all student matters in the department
Undergraduate Committees scheduling and meetings
- Have knowledge of the Chemistry degree plans (BA, BS, emphasis areas, etc.)
- Work with faculty to schedule LEAD sessions
- Work with faculty to process add/drops during the first two weeks
- Issue permission numbers for adding courses (new--used to be paper)
Graduate matters
- Recruiting matters, including Slate coordination and reviewing apps and file review in Slate
- Funding Calculator to IA
- When admitted, send admittance letters to students
- Follow up with new grad students previous to arrival
- Correspond with incoming students regarding department requirements when they arrive
- Qualifying Exam, enrollment and scheduling
- New Graduate Student enrollment with chairman and new students
- Results of qualifying exams and placement in coursework (qualifying exam reports)
- Issue advisors and all processes for incoming students (work with various offices, grad studies, IA, GTA staff, etc.)
- Direct students through their degree regarding forms and procedures
- Work with Graduate Affairs committee to help keep students on track with their degree
- Know Graduate Catalog and policies and procedures to assist students with deadlines
- Have knowledge of PhD, MS degree plans
- Contact for graduate students in the department
- GLO (graduate learning outcomes) record keeping
- CGCS Graduate Coordinator for Dept.
- Graduate Recruiting Committee meetings and scheduling
- Graduate Affairs Committee meetings and scheduling
Campus visitor and Discover Day
- Work with faculty regarding discover days, campus visits and open houses; reserve rooms, produce folders and welcome packets, welcome visitors when they arrive
Assist Department Chair
- Assistant to the chairman
- Assist chairman with collecting syllabi
- Attend faculty meetings and prepare well written minutes
Remind instructors of Grade Entry due dates (registrar’s)
Stoffer Lecture Series
Seminar Chem 6010 preparations; weekly reminders for seminar; abstract printing for attendance; work with instructor on processes and communications regarding seminar
Greeting and fielding office visitors
Room reservations (shared rooms, academic rooms and library)
Supply ordering
Follow Chemistry